Recent Views

Owned by Jodie Miners
Last updated: Apr 03, 2015

Overview

This is the steps to modify the Tab Views that first display when you click on the Tab. Mostly people will use the views in the View menu, and favourite them in their browser, but you should edit the Recent Items Views for each object when you set it up. 

Recent Views vs Recently Viewed Accounts/Cases/Contacts/Leads Views

In the main objects, there is a view in the views list called Recently Viewed Accounts (or the object you are on). You CAN NOT edit that one. Weird, I know - see here https://success.salesforce.com/ideaview?id=08730000000BpRoAAK. I reckon a fix will be coming soon, but in the meantime it's a pain. 

The confusion among SFDC admins is that there are actually two Recently Viewed list views - one is visible when you click the object tab (and that one is editable in Setup > Customize > [Object] > Seach Layouts > Edit [Object] Tab Layout), but the second one is visible when you select "Recently Viewed [Object]" from the View dropdown menu. The second one is not editable.
https://success.salesforce.com/answers?id=90630000000gt8ZAAQ

Be Aware

Recent Views (and especially Recently Viewed views), can NOT be modified to show different views to different users. Eg if you have a Partner Community and give them access to their own Accounts or Contacts, then they can see the same fields as internal users (unless of course the field has the security set correctly.

Be careful with this.  

Basic Steps

  • Decide on the maximum of 10 columns you want in your Recent Items views for each object
    • Add that list of columns to your documentation - you will refer to it often. See Views.
  • Go to Search Layouts for the object you want to change

  • Click the Edit next to the Tab for that object - eg Contacts Tab

  • Add the fields you want, and put them in the right order, click Save

 

 

 

 

 

 

 

 

 

 

 

 

 

Record Type

 If your object has Record Types, be sure to include the Record Type in each view. This will help with Bulk Editing.

  • The view is now updated. 

Advanced

In Mavens Mate, in the Contact.Object file, look for 

<customTabListAdditionalFields>FULL_NAME</customTabListAdditionalFields>

under searchLayouts

Add any other fields you want in there, in the same format, eg

<customTabListAdditionalFields>Languages__c</customTabListAdditionalFields>
<customTabListAdditionalFields>Level__c</customTabListAdditionalFields>

Note: Custom fields don't have the "CONTACT." in front of the field name. 

Save the file, which will compile and then update your list. 

Magic! 

Next Steps

See Also

On this Site

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